1. HND (Health Information and Biostatistics)
2. PGD (Hospital Management)
3. B.sc (Health Information Management)
4 MSc (Health Information Management)
Mrs Alfred-Esezobor Oluwatoyin B.
Chief Health Information Manager
Health Information Management is defined as the collection and analysis of healthcare data to provide information for healthcare decisions involving patient care, institutional management, healthcare policies, planning and research.
The name of the function changed from Medical Records Management to Health Information Management as enhancements in technology expanded responsibilities from managing paper records to managing the full scope of the process of collecting and sharing electronically-captured information among desperate entities.
- 1. To Advice the Management.
- 2. Manage and control acquired printed Medical Records and Stationaries.
- 3. To initiate patient’s Records (for new, out patient, new admissions)
- 4.. To keep custody of the out-patient and in-patient case note.
- 5. To Store Medical Records or treatment files of patient who are either treated in the in-patient or out-patient.
- 6. Health Records department is the custodian of patient information where all patient case note are filed and kept for easy access.
- 7. To ensure the case note cover should provide adequate protection for the documentation contain within and should be replaced if they becomes torn or damage.
- 8. Health records department is responsible for quick services to patient in order to reduce waiting time.
- 9. Health records department maintain the history of services user care.
1. EMERGENCY UNIT
This is where documentation of all new patients is being done through the use of (EMR) Electronic Medical Record. The department runs 24hours services daily, an average of 20 - 25 patients is registered on daily basis.
2. OUT PATIENTS UNIT
Out-patient unit is a place where patient come for follow-up treatment. The Health Information Management department ensure that patient case note are retrieved a week before the clinic day. The unit also ensure that all case note used in the clinic are packed, arranged numerically and returned back to the library for proper filing and confidentiality.
Out-Patient Runs Clinic 4 Days in a Week.
DAYS OF THE WEEK | UNIT SPECIFICATION | CONSULTANT |
Mondays | General Adult Psychiatry | Dr.Owoeye, |
Tuesdays | General Adult/Substance Abuse | Dr. Ojo, |
Wednesdays | Retention of Case Note, Locating Misfiled Case Note and Changing of torn files at the Ward. | All Health Information Management Staff |
Thursdays | Forensic/General Adult | Dr. Oluwaniyi |
Fridays | Geriatric/General Adult Psychiatry | Dr. Oduguwa |
Emergency | Emergency Psychiatry | Dr.Obembe |
Community /Harvey Road Clinic | FamilyMedicine/Minor Surgery | Dr. Adegbite Dr. Ibijola |
Amenity Clinic | VIP Clinic | Dr. Raji |
Sleep Clinic | Dr. Obembe |
3. OUT-PATIENT UNIT OSHODI ANNEX
The Unit runs 24 hours services on daily basis. It also runs Out-patient clinic on Mondays, Tuesdays and Thursdays which caters mainly for adult, especially for those who reside within the area where the hospital is located.
OUT PATIENT CLINIC DAYS AND THEIR CONSULTANTS
CLINIC DAYS | UNIT SPECIALIZATION | CONSULTANT |
MONDAY | Adult Psy./Rehabilition Centre | Dr. Kajero |
TUESDAY | “ | Dr. Nyamali |
THURSDAY | “ | Dr. Akinola |
4. CHILD AND ADOLESCENT
This unit provides services for children and adolescent between the ages of 0 to 18. Their clinic days are Tuesdays and Thursdays. The health information Management department is in charge of registration of new patient, retrieval of patient case note and filing of all used case note after every clinic, as well as booking of appointment for patient and any other job assigned to them for example participating in research work whenever the need arises.
CHILD AND ADOLESCENT CLINIC DAYS & CONSULTANT IN CHARGE
CLINIC DAYS | UNIT SPECIALIZATION | CONSULTANT |
MONDAY | Clinical Presentation/New Cases | Dr.Bello-Mojeed & Dr. Ijarogbe |
TUESDAY | Child & Adolescent | Dr.Bello-Mojeed |
WEDNESDAY | New Cases | Dr.Bello-Mojeed & Dr. Ijarogbe |
THURSDAY | Child &Adolescent | Dr. Ijarogbe |
FRIDAY | New Cases | Dr.Bello-Mojeed & Dr. Ijarogbe |
5. APPOINTMENT UNIT
This unit is responsible for the interpretation and booking of new appointment for the patients after seeing the doctor on each clinic day. Those registered at the emergency for the first time are to book their appointments here, as well and those that have been discharge from admission. Appointment is booked Electronically through the use of Electronic Medical Records. In the unit we have what is called Appointment Jacket in which each consultant maintained one depending on their clinic day.
6. HEALTH INFORMATION MANAGEMENT LIBRARY
It is located within the department and responsible for storing active patient health care files. The Library also manages a number of other different record types e.g. LASTMA case, Prison cases, FORENSIC cases etc. The Library supplies Health case files for all emergencies and elective patient activity in the hospital, including ward admissions and out-patient clinic appointments.
To protect the security and confidentiality of patient health care files, access to the Library restricted to only authorized staff.
7. ADMISSION AND DISCHARGE UNIT
Collection and compilation of information or data of patients who are on admission and those who are discharged is done in this unit.
8. STATISTICS AND RESEARCH UNIT
This is where compilation of patient data is done weekly, monthly, quarterly and yearly in a figurative form to give meaningful interpretation which the hospital uses for planning, evaluation and research.
9. AMENITY CLINIC
The unit runs only one shift i.e. morning duty from 8.00a.m. to 4.00 p.m. They retrieve, book appointment and filed back all used Case note after every clinic, except on weekend. Admission to ward is also done here.
10. COMMUNITY CLINIC
This unit provides services for sick staff, relatives and the neighborhood, these services include; Cardiology, Neurology, Dietetics and General Medicine. The unit runs two shifts, morning and afternoon.
11. SLEEP CLINIC
Is a unit that handles patient with sleep-wake disorders, it operates on Tuesday. The most common is insomnia, nightmare disorder.
12. GERIATRIC CLINIC
It is for older adult from 60 and above and the clinic runs on Fridays.
"The foremost Mental Health Institution in Nigeria"
8 Harvey Road, Yaba Lagos.
101245
+2349060001907,